Holt County Probate Court
Probate matters in Holt County are handled by Holt County Associate Court - Division II. The county's official associate court page states that the associate court clerks handle probate, tickets, misdemeanors, associate criminal cases, civil matters under $25,000, and small claims. The probate venue is at 102 W Nodaway St, P.O. Box 173, Oregon, Missouri 64473. The posted phone number is 660-446-3380, the fax number is 660-446-3328, and the hours are 8:00 a.m. to 4:30 p.m., Monday through Friday.
Judge Brian Tubbs is listed as Associate Judge. The staff listed in the research are Ed Dearmont and Tiffany Sportsman, both with courts.mo.gov email addresses on the official county page. Because the research did not locate a separate Holt County probate portal, probate searches use Missouri Case.net for public, digitized case information and the Associate Court office for courthouse access, mailing details, certification, and local filing questions.
Holt County Associate Court - Division II
102 W Nodaway St
P.O. Box 173
Oregon, MO 64473
660-446-3380
8:00 a.m.-4:30 p.m., Monday-Friday
Holt County Probate Terms
Probate language is precise, but the basic terms are manageable. The words below appear often in estate, guardianship, and conservatorship records. They also help when searching Case.net or asking the associate court for the correct case type.
- Testator
- A person who made a will.
- Executor
- A person named to carry out a will, often called a personal representative in court practice.
- Intestate
- Dying without a valid will, which can require estate distribution under Missouri law.
- Guardianship
- A case about personal care or decision-making authority for a minor or incapacitated person.
- Conservatorship
- A case about managing money or property for a protected person.
- Letters
- Court documents showing authority for a representative, administrator, guardian, or conservator.
Search Holt County Probate Records
Public Holt County probate records that are online should be searched through Missouri Case.net. There is no separate Holt probate database in the research. Use a case number if known. If not, search by the estate, decedent, ward, protected person, petitioner, or other party name, then narrow to Holt County or the 4th Judicial Circuit where the portal allows it. Some older probate records, sealed filings, or protected-person matters may not be visible online.
For certified copies, probate filing instructions, fee confirmation, and files that do not appear online, contact Associate Court - Division II. Mail requests should use P.O. Box 173, Oregon, MO 64473, but the court should be called first for the correct copy fee, certification fee, payment method, and case details needed.
- Identify whether the matter is an estate, will, guardianship, conservatorship, or other probate case.
- Search Missouri Case.net by case number or party/estate name.
- Filter to Holt County or the 4th Judicial Circuit when that option is available.
- Review public docket entries, hearing dates, orders, letters, and closure status.
- Call Associate Court - Division II for certified copies or records that are not available online.
Images assigned to this probate page include the Missouri State Public Defender office locator, which is not a probate search source but is part of the local court-access ecosystem for Missouri regions.
For probate research, the court clerk remains the source for case files; the statewide locator is only context for related court services.
Holt County Probate Search Fields
Because there is no local probate portal, use the Case.net search fields documented for Missouri court records and focus the case type on probate where available. A probate file may be easier to find by exact case number, but estate or protected-person names can work when a case number is not known. Public results may be limited if the case involves a minor, medical detail, confidential evaluations, or sealed documents.
| Field Label | Type | Required | Options / Format Notes |
|---|---|---|---|
| Case Number | Text | Required for case-number mode | Use the exact Missouri probate case number if known. |
| Litigant or Party Name | Text | Usually required for name mode | Use decedent, estate, ward, protected person, petitioner, or representative names where public. |
| Court / Judicial Circuit / County | Dropdown | Optional | Select Holt County or the 4th Judicial Circuit to reduce statewide false matches. |
| Case Type | Dropdown | Optional | Choose probate, estate, guardianship, conservatorship, or related case type if exposed. |
| Filing Date | Date or date range | Required for filing-date mode | Helpful when the filing year is known but the case number is not. |
What Holt Probate Records Show
Public Holt County probate records may show case number, filing date, case type, estate or protected-person name where public, personal representative, guardian, conservator, attorney, judge or division, docket entries, hearing dates, letters issued, notices, orders, inventory events, accounting or settlement entries, sale or distribution orders, and closure status. The research did not include a live Holt probate sample because Case.net blocked automated access, so this inventory should be phrased as what public Case.net probate records may show.
| Field | What It Shows |
|---|---|
| Case Number | The court identifier for the probate matter. |
| Case Type | Estate, will, guardianship, conservatorship, or related probate category. |
| Parties and Roles | Decedent, estate, ward, protected person, petitioner, representative, guardian, or conservator where public. |
| Docket Entries | Chronological filings, hearings, notices, letters, accountings, and orders. |
| Letters Issued | Authority granted to a representative, administrator, guardian, or conservator. |
| Inventory or Accounting Events | Public entries about estate or protected-person property where not restricted. |
| Closure Status | Whether the case is pending, closed, transferred, or otherwise resolved. |
Holt County Probate Fees
The official Holt County research did not locate a probate fee schedule, probate forms page, will-safekeeping rule, or local probate standing order. Do not publish filing or copy amounts without a current court source. Call Associate Court - Division II before filing, mailing a request, or asking for certified copies. Missouri copying-fee rules may apply to public records, but court fees and certified-copy charges should be confirmed with the clerk that handles the probate file.
| Probate Item | Published Amount | Where to Confirm |
|---|---|---|
| Estate filing | Not published in Holt County research | Associate Court - Division II |
| Letters testamentary or administration | Not published in Holt County research | Associate Court - Division II |
| Guardianship or conservatorship filing | Not published in Holt County research | Associate Court - Division II |
| Plain probate copy | Not published in Holt County research | Associate Court - Division II |
| Certified probate copy | Not published in Holt County research | Associate Court - Division II |
Note: The fee table is intentionally unpublished rather than estimated because no official Holt County probate fee schedule was found.
Restricted Holt Probate Records
Probate is often partly public and partly restricted. Estate files may be more open than guardianship, conservatorship, mental-health, or minor-related material. Medical evaluations, protected-person details, minor names, financial account numbers, sealed filings, and confidential social or health information may be withheld or redacted. A public docket may show that a probate case exists while the clerk limits access to specific documents.
Missouri public-record access is guided by statutes such as RSMo 610.011, RSMo 610.023, and RSMo 610.024. Juvenile-related material is also affected by RSMo 211.321. If a probate request involves a minor or protected person, expect the clerk to ask for more detail about authority, eligibility, or a court order.
Important: Do not treat a guardianship or conservatorship file as fully public just because a case number appears online.
Request Holt Probate Copies
Copy requests should be routed to the custodian of the probate case: Holt County Associate Court - Division II. If the requested document is a recorded land instrument, a marriage license, or another non-probate record, the Recorder of Deeds may be the correct office instead. That distinction matters in estate work because probate orders and recorded deeds can both relate to the same property but sit in different record systems.
- Search Case.net or gather the decedent, estate, ward, protected-person, or case name.
- Call Associate Court - Division II at 660-446-3380 to confirm the case, copy fee, and certification process.
- Ask whether the file is public, restricted, sealed, archived, or available only at the courthouse.
- For mail requests, confirm the mailing address, payment form, and return-envelope requirements before sending anything.
- For historical research, check the Missouri Secretary of State county records inventory, then verify legal copies through the court.
The manifest includes the Missouri State Public Defender homepage, another statewide court-related source.
That statewide source is not where probate copies are ordered; probate copies should be confirmed through the Holt County associate court.
Holt Probate Record Context
Holt County's probate access pattern reflects the county's small courthouse structure. The associate court, circuit clerk, recorder, and county clerk are all tied to the Oregon courthouse area, but their duties are distinct. Probate records belong with Associate Court - Division II. Divorce cases belong with the Circuit Court Clerk. Marriage licenses and recorded instruments belong with the Recorder of Deeds. County commission, budgets, contracts, and election records belong with the County Clerk.
A local government news source, KTTN coverage of a Holt County audit, provides broad county-government context rather than a probate record source.
For estate, guardianship, and conservatorship files, the official court contact remains Associate Court - Division II regardless of broader county-government reporting.